Billables in Geo are separated into Materials and Labour which are used to input the chargeable items required by your business.

It is important to note, that only an Admin will be able to access Billables.

Adding Billables is simple. Clicking on the BILLABLES tab on the navigation menu will take you to the Billables screen.


Clicking the '+' icon located in the bottom left corner of the screen this will show you the Material icon or the [ADD NEW] button will allow you to add a company material. And Labour is added the same way.

NOTE: If you have not set your default taxes in settings - you will not be able to add Material and Labour. Instead, you will be prompted with an alert message saying 'Administrator to update company tax settings via a browser'.

Adding Materials

Below is a screenshot of what you will see when adding a material, here are some definitions for each of the fields to help you understand what goes where:

  • Name - is mandatory descriptor of the billable you are adding.
  • Code - is a mandatory field that can be filled with alphanumeric figures. This field is automatically populated if not filled out by user.
  • Cost - is mandatory and refers to the purchase cost of the item. It can use numbers and symbols only (e.g. 5.25) and will default to 0 if left blank.
  • Margin - is mandatory and can use numbers and symbols only. Users can choose between entering a % or $ amount. This is auto-calculated based off the Cost and Before Tax fields if left blank.
  • Before Tax - is mandatory and refers to the sale price of the item. It can use numbers and symbols only (e.g. 5.25) and is auto-calculated based off the purchase and margin fields if left blank. 
  • Tax - is mandatory and is an input field with a drop down. The Tax field by default will have the Tax that has been selected in settings, but can be changed per Material. 
  • After Tax - this is an auto-calculated field, Before Tax + Tax = After Tax.

Adding Labour

Labour are billable items that you can record against a job that are not physical materials. For example, your labour or expenses like toll charges that you may want to record against a job. 

Below is a screen shot of what is looks like to add a Labour:

  • Name - is mandatory descriptor of the billable you are adding.
  • Code - is a mandatory field that is filled with alphanumeric figures. This field is automatically populated if not filled out by user.
  • Cost - is mandatory and is the cost of the item. It can use numbers and symbols only (e.g. 5.25) and will default to 0 if left blank.
  • Margin - is mandatory and can use numbers and symbols only. Users can choose between entering a % or $ amount. This is auto-calculated based off the Cost and Before Tax fields if left blank.
  • Before Tax - is mandatory and refers to the charge rate of the item. It can use numbers and symbols only (e.g. 5.25) and is auto-calculated based off the Cost and Margin fields if left blank. 
  • Tax - is mandatory and is an input field with a drop down. The Tax field by default will have the Tax that has been selected in settings, but can be changed per Labour.
  • After Tax - this is an auto-calculated field, Before Tax + Tax = After Tax.

Edit Material and Labour

On the Billables screen, your Material and Labour are shown under separate tabs. By clicking the pen icon against each line item allows you to edit your Material and Labour. Once changes are made, select '✓' on the uppermost right corner of the screen to save.

Delete Material and Labour

On the Billables screen, on either the Material or Labour tab, select the check box of the item/s you want to delete or click 'Select All' to select all items on the current page. Once you have selected what you want to delete, select the trash bin icon in the top right hand corner to delete the selected item/s or do one at a time using the trash bin icon at the each of each line item.

Once the trash bin icon has been selected, a pop-up will appear which will allow you to confirm the deletion action. 

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